DAVENTRY AND DISTRICT TABLE TENNIS LEAGUE RULES

SEPTEMBER 2017

1 Title

The League shall be called the Daventry and District Table Tennis League

2 Objectives

The objectives of the League shall be to conduct an annual competition between affiliated Clubs and to otherwise assist and encourage Table Tennis in the district.

3 Management

a) The League recognizes Table Tennis England as the governing body for table tennis in England and shall affiliate to it.

b) The League shall be administered by a Committee of elected Officers. The Officers shall consist of the Chairman, General Secretary, Treasurer and Match Secretary.

c) The Committee shall have the power to fill any vacancy which may arise.

d) The President and Vice Presidents shall be invited annually to serve by the Committee and all other Officers of the League shall be elected at the Annual General Meeting (AGM).

e) The Committee may hold regular ordinary meetings.

f) An Extraordinary General Meeting (EGM) shall be held if called for by the Chairman or two members of the Committee.

g) An EGM shall also be held within 21 days of a request by 20% of the membership in writing specifying the business to be discussed including any proposed alterations to the rules or other propositions

h) The General Secretary shall give each member of the Committee reasonable notice of its ordinary meetings.

i) The quorum of the Committee shall be three

j) All members of the League are invited to attend the AGM and EGM and shall have power to vote.

4 General Meetings

a) The Annual General Meeting shall be held within 5 weeks of the end of the playing season.

b) The agenda for this meeting will be given to the Club Secretaries at least 7 days before the meeting.

c) At least 21 days’ notice of the meeting shall be given to each member through their Club Secretary together with the agenda. The agenda shall include any proposed alterations to the rules or other propositions.

d) Each Club should send at least 1 representative to the AGM which will be open to the general public, but only registered playing members will be allowed to vote. Clubs failing to send a representative to the AGM may be fined up to £10 at the discretion of the Committee.

e) This meeting shall consider the following:-

i) Minutes of the previous AGM which shall be confirmed, and any matters arising there from shall be dealt with.

ii) Election of Officers, including President and Vice Presidents.

iii) Chairman's report.

iv) Treasurer’s Report and Statement of Income and Expenditure.

v) Match Secretary Review of completed season.

vi) League programme for the next season.

vii) Any proposed alterations to Rules.

viii) Presentation of trophies/certificates

ix) Any other business.

f) The Quorum for a General Meeting shall be 5 of the registered listed playing membership, two of

whom will be Officers.

g) A proposition not on the agenda may be discussed at a General Meeting but no decision may be taken on it.

h) The administrative year shall be the period from the day after the Annual General Meeting to the day of the next AGM.

i) The financial year shall be the period from 1st June to the following 31st May.

5 Alteration to rules

a) Alterations to the League Rules may only be made at the AGM or an Extraordinary General Meeting convened for that purpose.

b) Clubs desirous of submitting proposals for alteration of the League Rules must do so at least 21 days before the Annual or Extraordinary General Meeting.

c) The General Secretary on receipt of these proposals, must forward them as soon as possible to all Club representatives, and in any event not less than 7 days before the Meeting.

6 Affiliation of Clubs

a) Affiliation of Clubs to the League shall be open to Clubs having suitable playing facilities

b) The standard of playing conditions may be applied differently for different Divisions and applied at the discretion of the Committee.

c) Admission for participation in the League will be at the discretion of the Committee.

d) The Committee may refuse to affiliate, or may disaffiliate, a club if it considers this to be in the best interests of the League.

e) Where there is more than one Contact for a Club, one of them must be appointed Club Secretary for the purpose of receiving telephone calls, email or other correspondence.

f) An affiliated club shall keep the General Secretary informed as to the name and contact details of its Club Secretary.

g) The Club Secretary shall be responsible for liaison with the club’s members, with the League and with other affiliated clubs on administrative matters.

7 Teams and Player Registration

a) Each Club must provide a nominated contact for each of their Teams (usually the Team Captain) who should be accessible by telephone or email.

b) If contact is not accessible by telephone or email, contact details of another responsible member of the club should be given whenever possible.

c) Registration of Teams must be made annually by the Club to the Match Secretary, by a date agreed at the previous AGM on the form provided.

d) Annual fees for each Team will be fixed annually at the AGM and incorporated into the minutes of the meeting. The fees are currently £20 per team (last updated from 2015 AGM).

e) Registration must be carried out and all fees and fines paid before each session begins, by a date fixed by the Committee. No Club will be allowed to commence fixtures until this has been done.

f) Players will be registered to play in a Team.

g) Each Team will comprise not less than 3 registered players

h) Players can be registered to play for only one Team.

i) Additional players may be registered after the start of the season, subject to the discretion of the

Committee.

j) A player must be registered at least 3 days before taking part in a match or League Competition.

k) Only registered players may play in matches or Tournaments.

l) Registered players will be insured by the League through its affiliation with Table Tennis England.

m) The structure of the League, any Divisions and its operation shall be decided at the AGM to include:

- The date of the start and end of the League season and the date of any tournaments

- Promotion and Relegation: This will be done on a one up one down basis but always subject to

the number teams for entry to the League at the beginning of the season.

n) Prior to the commencement of the season, Club Secretaries must register players in their teams in descending order of status. These players shall not be eligible to play in teams of lower status unless the Committee cancels their nomination in place of another player. Any player playing for teams of higher status shall after a total of 4 appearances be automatically transferred to the higher team unless by special sanction of the committee referred to in Rule 7q. This rule does not apply to Junior players.

Example: where a club has more than two teams:

A player registered for, say, C can play up for either A and/or B - when (s)he has played up four times in total, they must stay up with the last team played for, now being ineligible to play for the C team for the rest of the season.

o) A club having 2 or more teams in one division can play members from one team to the other only in the following conditions i) Can only play up. ii) Must have played in the League for at least 2 seasons. This rule does not apply to Junior players.

p) Any games won by an ineligible player shall be awarded to the opponents.

q) Decisions required under the provisions of Rule 7 shall be made on behalf of the Committee by a subcommittee consisting of the Chairman, General Secretary and Match Secretary.

8 Transfers

Any player wishing to transfer from one club to another may do so by making a formal application to the Match Secretary. Approval of transfer requests will be at the discretion of the Committee.

 

9 League Championships

a) A team shall consist of 3 singles and 1 doubles pair, which may or may not be chosen from the singles players. There shall be 9 singles sets and 1 doubles set (each the best of 5 games up to 11), each singles player playing 1 set against each of his opponents. Each set will count 1 point, making 10 points in all.

b) Matches must start not later than 7.30pm unless an alternative time has been agreed between the teams. A player who arrives late will be allowed to play provided he arrives before the seventh game has been completed.

c) The home team will provide the Score Card, and clean Table Tennis England approved 3 star ball. They will enter their players on a score card, in order of play, first. Matches will proceed in the order given on the score card unless otherwise agreed by the Team Captains.

d) The result of the matches must be forwarded by email, post or by hand by the HOME team on the official score card signed by the captains, to be received by the Match Secretary not later than 7 DAYS following the handbook date of the fixture. A penalty of 2 POINTS will be DEDUCTED from the League total of any Home Team failing to do this unless otherwise agreed at the discretion of the Committee under exceptional circumstances.

e) They will be notified of any such penalty within 14 days (or end of season) of the result card in question being due. No appeal shall be allowed unless SENT to the Match secretary within 1 week of notice being served.

10 Postponements

a) Matches shall be played on the dates scheduled in the fixture list, which will be available online prior to the commencement of each season. Postponements should always be avoided, except in exceptional circumstances. If a match is postponed, this must be agreed by both team captains prior to the scheduled date, and the details (date and venue) for the re-arranged match must be sent to the Match Secretary prior to the original fixture date. If the match is not played on the re-arranged date, then the match will be forfeited 0-6 by the team that original de-faulted. Results for re-scheduled fixtures should be sent to the Match Secretary promptly.   

b) Matches may be brought forward by consent of both teams.

c) Any additional expense relating to the hiring of the venue caused to the NON-DEFAULTING team by the operation of Rule 10a shall be borne by the defaulting team, as agreed by the captains (up to a maximum of £15).

11 Forfeited Games

a) If a team fails to arrive at the place where the match is to be held, or if they do not notify their opponents of their inability to honour the fixture they will forfeit 6-0 to their opponents.

b) A team claiming a match for this or any other reason must notify (confirmed e-mails will suffice) the Match Secretary and the Team Secretary of the opposing Club in writing immediately. Where a claim is opposed the issue shall be decided by the Committee, otherwise the Match Secretary shall award 6 points.

c) The record of any team which may resign or be expelled from the League shall be completely expunged.

12 Team Knockout Competitions

a) The dates of the matches will be posted on the website

b) Results of previous rounds are posted on the website.

c) Format and participation criteria to be decided by the committee, with competition rules announced on the website prior to commencement.

d) A sub-committee, one member of which shall be the Match Secretary, shall be appointed to assess handicaps for Handicap Knockout Competitions and make the draw.

e) The handicapping sub-committee shall handicap all registered players.

13 Tournaments

a) To compete in the Annual Closed Tournament, all players must have played not less than 30% of his/her teams League matches prior to the date of entry to the Tournament.

b) Any objections should be made to the Tournament Referee before the start of a game.

14 General

All Matches and Competitions promoted by the League shall be conducted under the current Rules of Table Tennis England. Wherever possible, players should comply with the recommendations of Table Tennis England regarding good practice in the sport.

15 Complaints

Any complaints concerning playing conditions should be made to the home team Captain, and even if the complaint cannot be rectified, the match should be played. Complaints, or serious cases of misconduct, shall be sent to the Committee via the Match Secretary.

16 Discipline

a) The Committee may suspend players, teams, clubs or officials for violation of the Rules.

b) Appeals: A player, team, club, or official may appeal to the committee against any disciplinary action imposed under Rules nos. 8 & 15a. The appeal should be made to the General Secretary within 7 days of the date of notification of the fine or other penalty. Similarly, a player, team, club, or official has further right of appeal to the Northamptonshire Table Tennis Association.

17 Trophies

Certificates or trophies (the latter to be held for up to 1 year), will be presented to the winning teams/players and must be returned on demand. Individuals, at the discretion of the Committee, will be presented with certificates or miniature trophies for their retention.

18 Interpretation

The Committee interpretation of these Rules, and all matters affecting the administration of the League, shall be final, except where there is a right of appeal to the Northamptonshire Table Tennis Association.

19 Web Site Management

For all members, the league will be managed through a dedicated web portal that will post club names and venues, team names and members, league structure, fixtures and results. This will be managed by the Match Secretary and any other members who can assist in its running.

Suggested sites include (but are not limited to):

TT365 https://www.tabletennis365.com/Daventry/

TTComplete http://ttcomplete.com/daventry

 

 

 

 

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