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Gloucester
Table Tennis League
Jike Blades
 

Gloucester Table Tennis Association

Data Protection Policy

 

1.                         About this Policy

1.1                   This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.  

1.2                   We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.  

1.3                   We reserve the right to amend this Data Privacy Policy from time to time without prior notice. We may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check the website for the latest Privacy Policy

1.4                   We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk).  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

 

2.                         Who are we?

2.1                   We are Gloucester Table Tennis Association(GTTA). Committee members can be contacted via   email or phone available on the website.

 

 

3.                         What information we collect and why.

 

Type of information

Purposes

Legal basis of processing

Members:

Name,  address,

telephone numbers,

e-mail, address(es).

If Contact only access is used

then addresses will not be visible to others.

 

 

Managing the Member’s

membership of league

 

Managing competition and event entries and results.

Publishing results and ranking

 

 

For the purposes of our legitimate interests in operating the League and holding competitions and events for the benefit of members.

Club captains:

Name, address,

telephone numbers.

If Contact only access is used

then addresses will not be

visible to others.

 

 

Recorded on website and/or handbook

Managing the Member’s

membership of league

 

 

For the purposes of our legitimate interests in operating the League.

Consent will be obtained to publish these details.

 

President, Vice presidents

and Hon. Life Members

Name only

 

Recorded in handbook and website

To maintain contact to send out handbooks.

 

 

Consent will be obtained to publish these details.

Photos and videos of

members

Putting on the website

and social media pages

and possible use in press

releases

Consent. We will seek the

consent on entry forms or at

events.

The member may withdraw

their consent at any time by

contacting us by e-mail or

letter

 

 

Names only

Scoresheets

Annual team allocation sheets

Competition programmes

Safeguarding Incident reports

Meeting minutes

 

For the purposes of our

legitimate interests in

operating the League

Sharing competition results with Table Tennis England / other clubs / other leagues /

 

Date of Birth/ age related information/category

If Contact only access is used

then DOB will not be visible to

others.

Managing membership categories which are age related

 

For the purposes of our

legitimate interests in

operating the League and running

age related events

 

 

 

 

 

4.                         How we protect your personal data

4.1                   We will not transfer your personal data without your consent.

4.2                   The League is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, GTTA is responsible for storing and otherwise processing that data in a fair, lawful and transparent way.

4.3                   Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.   

4.4                   We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

4.5                   Any data that is held by committee members will be kept secure either at home and/or on password protected electronic devices and destroyed safety when no longer needed.

 

5.                         Who else has access to the information you provide us?

5.1                   We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.3 below.

5.2                   Individual clubs in the League may have their own Social media pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on the club social media pages

5.3                    We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. handbook, to print newsletters and send you mailings).  However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

 

6.                         How long do we keep your information?

6.1    We will hold your personal data on our systems for as long as you are a member of the League and for as long afterwards as it is in the Leagues’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. Handbooks may be retained for historical data. We will review your personal data every year to establish whether we are still entitled to process it.  If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain it in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

6.2   We will securely destroy all information once we have used it and no longer need it.

 

7.                         Your rights

7.1                   You have rights under the GDPR:

(a)      to access your personal data and change privacy settings

(b)      to be provided with information about how your personal data is processed

(c)      to have your personal data corrected

(d)      to have your personal data erased in certain circumstances

(e)      to object to or restrict how your personal data is processed

(f)        to have your personal data transferred to yourself

 

7.2                   You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

 

0303 123 1113.

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to the GTTA General Secretary:

Steve Parsons, sp54.parsons@blueyonder.co.uk, 01452 526505

 

About Us

Welcome to the Gloucester website!

On our pages you will find information about the league, the clubs and the matches along with news from Gloucester and the County.

The GTTA committee

Contact Info

Stephen Parsons (General Secretary)

01452 526505 (h)

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