LINCOLNSHIRE COUNTY TABLE TENNIS ASSOCIATION RULES

 

1.                   NAME 

1.1                The Association shall be called the LINCOLNSHIRE COUNTY TABLE TENNIS ASSOCIATION (LTTA).

 

2.                   OBJECTS

 

2.1                The Association shall be affiliated to the ENGLISH TABLE TENNIS ASSOCIATION LTD.

 (ETTA).

 

2.2                The objects of the Association shall be as follows:

2.2.1           To act as the controlling and governing body for the game of Table Tennis in the County of Lincolnshire subject to any overriding decisions of the Board.

2.2.2           To assist and encourage the formation of Table Tennis leagues and clubs in the County of Lincolnshire and to promote the game in every possible way.

 

3.                   AREA OF JURISDICTION

 

The area of jurisdiction of the Association shall be the County of Lincolnshire as defined by the Board of the ETTA Regulations.

 

4.                   DEFINITIONS

 

4.1                In these Rules and any Regulations made thereunder:

 

4.2                The following words and phrases shall have the meaning assigned by this rule:

4.2.1       The Association:                  The Lincolnshire Table Tennis Association.

4.2.2       ETTA:                                    The English Table Tennis Association Ltd.

4.2.3       Member:                               Any person mentioned in Rules 5.1.1 and 5.1.2.

4.2.4       Board                                     Shall mean the Board of ETTA

 

4.3                Words and phrases defined by the rules of the ETTA and not otherwise defined by these Rules shall have the meaning assigned to them by the ETTA Regulations.

 

5.                   CONSTITUTION

 

5.1                The Association shall consist of:

5.1.1           President, Life Vice-Presidents, Honorary Life Members, duly elected Officers and duly appointed officials.

5.1.2           All Local Leagues, Directly Affiliated Clubs and Directly Affiliated Individuals affiliated to the ETTA which are within the jurisdiction of the Association as prescribed by the Board(except such as be granted exemption by the ETTA).

 

5.2                The Association shall without payment of fee accept into Good Standing the following, but no other bodies:

5.2.1           All organisations within the jurisdiction of the Association which are in Good Standing with the ETTA.

5.2.2           All County or Regional Associations or organisations covering the area or part of the area of jurisdiction of this Association which are part of or affiliated to National Associations or organisations in Good Standing with the ETTA.

5.2.3           The County Schools Table Tennis Association and Schools Leagues and School Clubs within the jurisdiction of the Association except such as may be affiliated.

6.                   AFFILIATION

 

6.1                Affiliation to the Association shall be compulsory for all Local Leagues, Directly Affiliated Clubs and Directly Affiliated Individuals in the County, unless exempted by a decision of the National Council. ETTA Regulations

Note to 6.1.  An ETTA Honorary Life Member is not obliged to affiliate to a County Association nor pay any affiliation or similar fee to it.

 

6.2                Application:  Every applicant for affiliation shall complete the current affiliation form and shall sign it on behalf of him(her)self or of the League or Club on whose behalf the application is made.

 

6.3                A Club or Individual not directly affiliated to the ETTA may apply to be directly affiliated to the Association provided that it or they are affiliated to the ETTA through another body.

 

6.4                Every Local League and Directly Affiliated Club shall send to the General Secretary of the Association not later than 1st November each season a copy of its current rules.

 

6.5                No person or body may affiliate to the Association unless affiliated to the ETTA.

 

7.                   AFFILIATION FEES

 

7.1                The Affiliation Fees per season shall be as follows:

7.1.1       Local Leagues:                                    To be fixed at the AGM.

7.1.2       Directly Affiliated Clubs:                   To be fixed at the AGM.

7.1.3       Directly Affiliated Individuals:         To be fixed at the AGM.

 

7.2                Date for Payment:  Affiliation Fees shall be paid on or before 1st November each season to the Treasurer.

 

8.                   OFFICERS and NATIONAL & DEPUTY NATIONAL COUNCILLORS

 

8.1                The Officers of the Association shall be:  President, Chairman, Vice-Chairman, General Secretary, Treasurer, County Match Secretary, Inter-League Championships Secretary, Umpires Secretary, Coaching Secretary, Regional Representative and Development Officer.

 

8.2                Election:  The Officers shall be elected by the Annual General Meeting and shall serve from the end of the meeting at which they are elected until the end of the Annual General Meeting following; they shall be eligible for re-election.

 

8.3                Casual Vacancy:  A vacancy occurring during the season may be filled by the Management Committee.

 

8.4                National and Deputy National Councillors:

8.4.1.         Between 1st May and 15th June each season the Management Committee shall elect the National and Deputy National Councillors to represent the County for the following season, after considering all nominations submitted to them by Members of the Association.

8.4.2.         The General Secretary shall send a copy of the Management Committee Minute recording the elections certified by him(her)self and one other responsible officer to reach the, Head of Operations or such other person as may be designated for the purpose by Board, by 22nd June.

 

9.                   MANAGEMENT

 

9.1                The affairs of the Association shall be managed, subject to the control of the Annual General Meeting, by a Management Committee consisting of:

(1)                 the Officers,

(2)                 the persons representing the Association on the National Council,

(3)                 the representative appointed by each Local League or Directly Affiliated Club,

(4)                 Co-opted Members.

 

9.2                Co-option:  The Committee shall have power to co-opt not more than three other members of the Association.  Co-opted members shall have the right to vote.

 

9.3                Casual Vacancies:  The Committee shall have the power to fill a vacancy in an Office or on the Committee until the next Annual General Meeting.

 

9.4                Meetings:  The Committee shall meet at least once a year.

 

9.5                At least 14 days notice in writing of the place, date and time of every meeting shall be sent to every member of the Committee.

 

9.6                Quorum:  The business of the Committee may be transacted by not less than 5 members, which must include at least 2 Officers.

 

9.7                Chair:  In the absence of both Chairman and Vice-Chairman the Committee shall elect one of its number to take the chair for the meeting.

 

9.8                Voting:  Every question at a meeting of the Committee shall be determined by a majority of the members present and voting, every member having one vote.  In the case of an equality of votes, the Chairman of the meeting shall have a second or casting vote.

 

9.9                Regulations:  The Committee shall have power to make Regulations to consider such matters not specifically dealt with in these Rules as it thinks fit.

 

9.10            Standing Sub-Committees:  At its first meeting following the Annual General Meeting, the Committee shall appoint Standing Sub-Committees to deal with the following matters:

(1)                 Umpiring (meetings of the Sub-Committee shall be convened by the Umpires Secretary).

(2)                 Discipline.

(3)                 Tournaments.

 

9.11            Sub-Committees:  The Committee may delegate any of its duties and powers to Sub-Committees consisting of such persons as it shall decide, provided that at least 2 members shall be members of the Committee.  Any Sub-Committee shall, in the performance of its duties, conform to the Terms of Reference laid down by the Committee.  Unless decided otherwise by the Committee, the Chairman of a Sub-Committee shall be responsible for reporting to the Committee.

 

9.12            If any Local or D.A.C. Representative be absent from any meetings, they shall be fined a minimum of £10.

 

9.13            Fines:  The Committee shall have the power to levy such fines as it may deem necessary.

 

10.                ANNUAL GENERAL MEETING

 

10.1            Date:  Each season the Association shall hold an Annual General Meeting during May.

 

10.2            Notice:  To call the AGM, the General Secretary shall give at least 14 days notice in writing of the place, date and hour, together with the Agenda, to the President, Life Vice-Presidents, Officers and to the General Secretary of each Local League and Directly Affiliated Club and to each Directly Affiliated Individual.

 

10.3            Accredited Representatives:  Each Local League shall appoint one Accredited Representative to attend each General Meeting, who shall hold an official Accredited Representatives card signed by the General Secretary of the Local League.  Only the Accredited Representative shall be entitled to cast his League’s vote(s).

 

10.4            Right to attend:  Attendance at the meeting shall be open to all Members.

 

10.5            Agenda:

10.5.1       The following items shall be included:

(1)                 Minutes of the previous AGM.

(2)                 Minutes of any SGM held since the previous AGM.

(3)                 Annual Report of Management Committee.

(4)                 Statement of Accounts.

(5)                 Propositions for alteration of Rules (if any).

(6)                 Motions of which the General Secretary has received notice in writing note later than 31st March.

(7)                 Election of President, Vice-Presidents, etc.

(8)                 Election of Officers.

(9)                 Election of Management Committee Members.

(10)             Election of Auditor.

10.5.2       Motions not included in the Agenda shall not be voted upon (except with permission of the Chairman).

 

10.6            Voting:

10.6.1       All matters, other than as specified in Rule 10.7, shall be decided by simple majority on a show of hands, Officers and Accredited Representatives having one vote, and the Chairman the right to a second or casting vote, provided that if one League request that it be block voting this be granted, even after a vote by show of hands.

10.6.2       In block voting, Officers and Accredited Representatives of Directly Affiliated Clubs whose subscriptions are not in arrears shall each have one vote and Accredited Representatives of Leagues one vote for each team place for which the current subscription to the Association has been paid.

 

10.7            Special Majority:  No resolution altering the Rules of the Association shall be declared carried unless at least two thirds of the total votes cast are in favour of that resolution.

 

10.8            Fine for non-attendance:  Any Local League not represented at the AGM by an Accredited Representative shall be fined the sum of £10.

 

11.                SPECIAL GENERAL MEETING

 

11.1            A Special General Meeting shall be convened on a resolution of the Management Committee or to take place within 28 days of receipt by the General Secretary of a requisition signed by at least three Affiliated Leagues or Directly Affiliated Clubs stating the business to be transacted at the meeting.

 

11.2            Rule 10 (except sub-rules 10.1 and 10.5) shall apply.

 

11.3            A Special General Meeting shall be transact only such business as is specified in the resolution or requisition convening it.

 

12.                FINANCE

 

12.1            Bank Account:  The funds of the Association shall be kept at a Bank or invested in a Building Society or other security approved by the Association.

 

12.2            Cheque Signatories:  All cheques etc. drawn on the bank account shall be signed by any two of the following:  Treasurer, Chairman or Secretary.

 

12.3            The Financial Year of the Association shall end on 30th April.

 

12.4            Auditors:  The accounts of the Association shall be audited each season by an auditor elected by the AGM.

 

12.5            All income and property of the Association from whatever source derived shall be applied solely to the promotion of the objects of the Association.

 

13.                DISSOLUTION

 

In the event of the winding up or dissolution of the Association, any surplus assets remaining after discharge of liabilities shall automatically vest in the ETTA who shall hold them for a period of six years in trust to pay them to any organisation set up with objects identical or similar to those of the Association (the ETTA during such period making every endeavour to promote and encourage the formation of such an organisation) and thereafter for the general purposes of the ETTA.

 

14.                APPEALS AGAINST LEAGUES

 

14.1            A member or Affiliated Club aggrieved by a decision or action of a Local League, or a Committee, Officer or Official of such League, or by neglect or refusal to do something which such organisation or person is under a duty to do, may appeal against such decision, action, neglect or refusal to this Association, whose proper decision shall be final and binding on all parties.

 

14.2            The Association shall not have power to reverse a decision or action which is in accordance with the rules of the Local League unless it constitutes a breach of the Rules and Regulations of this Association or of the ETTA or of the principles of natural justice.

 

14.3            Any such appeal shall be made in writing to the General Secretary within 21 days of notification of the decision or action appealed against and shall be accompanied by a fee of £2 in the case of an individual or £5 in the case of an organisation, which shall be returned if the adjudicating body consider the making of an appeal to have been justified (whatever the result).

 

14.4            Either party to the Appeal shall be entitled to require a Hearing before the adjudicating body.

 

14.5            Any party may be represented at a Hearing provided that the Association is notified in advance in writing of the intention to be represented.

 

15.                DISCIPLINARY

 

15.1            A Member shall not do or cause to be done anything deliberately harmful to the Association nor likely to bring the Association or the game of Table Tennis into disrepute.

 

15.2        A Member shall not without good and sufficient cause:

15.2.1       Absent himself from the Hearing of any allegation or appeal after having been requested with reasonable notice to attend.

15.2.2       Refuse or neglect to answer any questions put to him in connection with such allegation or appeal if directed to answer by the chairman of the adjudicating body.

 

16.                SUSPENSION

 

16.1            For a breach of this Association’s Rules or Regulations the Association shall have power to suspend any Local League, club player or official within its jurisdiction under power created by the ETTA Regulations and subject to the right of appeal by such Rules.

 

16.2            The ETTA Head of Operations shall be notified of any suspension under this Rule.

 

16.3            Such suspension shall be enforced by all bodies in this County, but shall operate only within the jurisdiction of the Association, the suspended person or body being deprived of the privileges of membership of or affiliation to his Association and any Local League or Directly Affiliated Club affiliated to this Association but not of the privileges of membership of or affiliation to the ETTA enjoyed outside the jurisdiction of this Association.

 

17.                DISCIPLINARY COMMITTEE

 

17.1            The Standing Sub-Committee referred to in Rule 9.10 shall be called the Disciplinary Committee and shall consist of five persons, one of whom shall be designated as Chairman of the Committee.

 

17.2            Members of the Disciplinary Committee shall (unless they resign) serve until the end of the season in which they are appointed and thereafter until the appointment of their successors.  Casual vacancies shall be filled by the Committee.

 

17.3            A decision may be taken by not less than three members, all of whom must have been present throughout the hearing.

 

17.4            Any member of the Committee having an interest in the matter to be discussed must declare that interest as soon as he is aware of it, and must not be present in his capacity as a member of the Disciplinary Committee during the transaction of that business.

 

17.5            Should disqualification under Rule 17.4 leave less than three members as required by Rule 17.3, the Management Committee shall appoint sufficient temporary members to make the number up to three, such members serving only for the particular matter for which they are appointed.

 

17.6            The Disciplinary Committee shall deal with any allegation under Rule 17.7 of breach of Rule or Regulation of this Association.

 

17.7            Any allegation referred to in Rule 17.6 must be made in writing to the General Secretary specifying the Rule or Regulation alleged to have been broken, the name of the member or organisation alleged to be in breach and the date and place of the alleged breach.

 

17.8            The Disciplinary Committee shall follow the procedure laid down by the ETTA Disciplinary Regulations

 

17.9            If a formal allegation is proved to its satisfaction, the Disciplinary Committee shall have power to impose on the member or organisation of such breach (the offender) one or more of the following penalties:

17.9.1       That he be suspended from the privileges of membership of this Association either indefinitely or for a stated period.

17.9.2       That he be fined.

17.9.3       That he be censured.

17.9.4       That he be dealt with in such other manner as the Disciplinary Committee may think fit.

 

17.10      The Chairman of the Disciplinary Committee shall within seven days of the hearing notify its decision in writing to the General Secretary, who shall then notify the member or organisation in writing at the same time sending the member or organisation a copy of the Rule 18 (Right of Appeal) if the charge has been proven.

 

18.                RIGHT OF APPEAL

 

18.1            Any Member, Affiliated Club or Local League aggrieved by a decision or action o this Association or a Committee, Officer or Official of this Association (except the proper determination of an Appeal), or by the neglect or refusal to do something which this Association is under a duty to do, may appeal against such decision, action, neglect or refusal to the ETTA Board of Appeal.

 

18.2            Any appeal under Rule 18.1 shall be made in writing to the ETTA Head of Operations within 21 days of notification of the decision or action appealed against and shall be accompanied by a fee of £5 in the case of an individual or £15 in the case of an organisation, which shall be returned if the adjudicating body consider the making of an appeal to have been justified (whatever the result).

 

19.          MATTERS NOT COVERED BY RULES

 

In the event of any question or matter arising which is not provided for in these Rules, it shall be dealt with by the Management Committee.

 

20.          ALTERATION OF RULES

 

20.1            These Rules may be changed (whether by addition, alteration or deletion) only by decision of an Annual General Meeting or of a Special General Meeting convened for the purpose.

 

20.2            Proposals for such changes to be considered by the next AGM shall be submitted in writing to reach the General Secretary not later than 31st March.

 

20.3            All proposals so received shall be circulated to all Local Leagues, Directly Affiliated Clubs and Directly Affiliated Individuals affiliated to the Association by 14th April.

 

20.4            Amendments or alternative proposals dealing with the same subject matter shall be accepted for consideration by the AGM if submitted in writing and received by the General Secretary not later than 28th April.

 

20.5            Proposals for such changes to be considered by a Special General Meeting shall be submitted to the General Secretary in writing together with the requisition for the Special General Meeting.

 

20.6            Before any resolution altering these Rules shall be declared carried, at least two thirds of the total votes cast must be in favour of that resolution.

 

 

20.7            The Rules of the Association are subject to the approval of the Board.

 

21.                TOURNAMENTS AND COUNTY MATCHES

 

21.1            The AGM shall decide which competitions shall be organised or entered on behalf of the Association the following season.

 

21.2            Selection:  Selection of teams to take part in County Matches or activities shall be made by a Selection Committee elected at the AGM.  Members of the Selection Committee shall b e ineligible for selection as County players unless they retire from the meeting of the Committee at the first item on the agenda.

 

21.3            County Badge:  The Selection Committee shall award the County Badge to players taking part in any County match or matches when they have played three matches; this applies to all teams Junior, Senior and Veterans.

 

21.4            Tournaments:

21.4.1.      A League or Club wishing to organise a tournament, whether “Open” or “Closed” to Lincolnshire shall apply to the AGM for permission.

21.4.2.      In any singles event in the County Closed Tournament, as far as possible no player shall be drawn in the first round against a player from the same Town or Club.

 

21.5            Expenses:  Any expenses payable to Officials, County Delegates or players shall be at the discretion of the Management Committee.

 

21.6            Responsibilities:  A League, Club or Official organising such an event shall supply the Treasurer with details of all monies received and paid within 7 days after the event.

 

 

 

 

Reviewed 17.05.2016

 

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