Notice to all members:
The ANNUAL GENERAL MEETING of the Reading & District Table Tennis Association will take place at the Our Lady of Peace Club on Wednesday 6th June 2018 commencing at 7:30pm.
Please note: Each Club must have at least one registered player in attendance.
UPDATE - Proposals 11.1 and 11.2 were approved by the AGM.
Proposal 11.3 was not approved.
AGENDA
1. Adoption of Standing Orders (see RTT 16 07/04)
2. Apologies for absence
3. Minutes of the 2017 Annual General Meeting
4. Matters Arising
5. Secretary’s Report
6. Treasurer’s Report
7. Development Officer’s Report
8. Special Competitions Secretary’s Report
9. Senior Inter-Town Match Secretary’s Report
10. Junior Representative & Junior Competions Secretary’s Report
11. Proposed Rule and Fee changes (see below)
12. Election of the President, and the honorary officers
(i) President
(ii) Chairman
(iii) General Secretary
(iv) Assistant General Secretary
(v) Minute Secretary
(vi) Treasurer
(vii) League Registrations Secretary
(viii) Publicity Officer
(ix) Newsletter Editor
(x) Special Competitions Secretary
(xi) Senior Inter-Town Match Secretary
(xii) Junior Representative & Junior Competitions Secretary
(xiii) Trophy Secretary
(xiv) Development Officer
(xv) Handbook Secretary
(xvi) Website Co-ordinator
(xvii) Divisional Fixture Secretaries (5 for the main divisions and 1 for the youth divisions)
13. Election of the person to be nominated as ‘the Association’s League Representative Member of Table Tennis England’ (from the President and the officers)
14. Election of an honorary auditor
15. Any other business
11. Proposed Rule & Fee Changes
Fees - there are no proposals to change RDTTA fees for 2018/19. (However there is a proposal to increase TTE fees which will be voted on at their AGM.)
11.1 Proposal from the RDTTA Management Committee
Amend Rule 12.12.4 to: Should any blank spaces occur in the league structure (i.e. teams less than an equal multiple of the agreed number), then these spaces shall be spread over all divisions where possible, but with a maximum of three spaces in any 12 team place division. Alternatively the RDTTA Management Committee may authorise that all divisions have 6, 8, 10 or 14 team places with teams playing each other up to 4 times. Any spaces in any revised format shall be spread across all division where possible.
Note: Following problems over recent years in filling all team positions in division 1, ideas for solutions were sought from all players via the Newsletter and via an email to current division 1 and 2 players. The RDTTA Committee would therefore like the authority to structure the league into a format of its choosing, based on the number of team entries. This might includes 6, 8, 10, 12, or 14 team places in each division with teams playing each other up to 4 times.
11.2 Proposal from the RDTTA Management Committee
Amend Rule 12.8 to: Two points shall be awarded to the team winning most sets or one point each in the event of a drawn result. Alternatively the RDTTA Management Committee may authorise a system at the start of the season whereby points are awarded for each set won in a team match.
11.3 Proposed by Ian Cole
Add a new rule 12.2.9 as follows:
Conduct
1. No club (or player from the club) shall directly or indirectly induce or attempt to induce a player from another club.
2. No club shall impose any restrictive condition on a registered player that limits free choice on joining another club. The rules of the local league, county league or national league will instead dictate any restrictive conditions.
3. Clubs (and players alike) will actively dissuade discriminatory acts or behaviour, whether directly or indirectly, on the grounds of race, disability, class or social background, religious belief, sexual orientation, ethnic or national origins, gender, marital status, pregnancy, parental status, age, colour or political persuasion.
Enforcement
4. Should a Club or registered player registered with the league be found to violate any of the rules of conduct 1 – 3, the Executive Committee will be at liberty to take the following actions:
4.1. Where the Club has full knowledge of the violation and has chosen not to take action, the applicable team will be suspended for the remainder of the season and any league points gained following the violation will be forfeited.
4.1a. The Subject of the violation cannot be registered to play in the Club for the current season or the following season.
4.1b. Any leagues fees applicable to the team or consequential loss associated with the violation will not be reimbursed by the league.
4.2. Where a registered player has violated the rules, they will be subject to a suspension of their league membership for up to 6 months. Any points achieved by the Subject of the violation will be forfeited. Rule 4.1a and 4.1b above also applies.
