Romford & District Table Tennis League Data Policy
1. About this Policy
a) This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.
d) We will comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
We are the Romford & District Table Tennis League. We can be contacted through any Officer of the League.
3. What information we collect and why
Type of information
Our legitimate interest
Member's name, address, telephone numbers, e-mail, address, and TTE ID.
Managing competition and event entries and results.
Publishing results and ranking.
To hold competitions and events for the benefit of members.
To promote the League.
To provide relevant tournament and player information to Table Tennis England.
To provide communications to players.
Emergency contact details for junior competitions only.
Contact in the event of an emergency.
To protect the Member’s vital interests and those of their dependents.
Photos and videos of members.
Putting on the TT365 website and using in press releases.
We will seek the consent on entry forms or at events.
The member may withdraw their consent at any time by contacting us by e-mail or letter.
4. How we protect your personal data
a) We will not transfer your personal data without your consent.
b) We keep your personal data in a secure location in order to protect from loss, misuse, or unauthorised alteration or destruction.
c) Please note: any data transmitted through email or over the internet can never be guaranteed to be 100% secure.
d) We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
a) We will never sell your personal data.
b) We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above.
6. How long do we keep your information?
a) We will hold your personal data for as long as you are a member of the League and for as long afterwards as it is in the League's legitimate interest to do so or for as long as is necessary to comply with our legal obligations.
b) We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
c) We securely destroy all financial information once we have used it and no longer need it.
7. Your rights
a) You have the following rights under the GDPR:
· to access your personal data
· to be provided with information about how your personal data is processed
· to have your personal data corrected
· to have your personal data erased in certain circumstances
· to object to or restrict how your personal data is processed
· to have your personal data transferred to yourself or to another business in certain circumstances.
b) You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Information Commissioner's Office
Cheshire SK9 5AF
0303 123 1113.
For more details, please address any questions, comments and requests regarding our data processing practices to our General Secretary.
Table Tennis England Responsibility Statement:
Table Tennis England takes all reasonable care to ensure that the information contained in its Guidance is accurate, and that any opinions, interpretations and guidance expressed have been carefully considered in the context in which they are expressed. However, before taking any action based on the contents of this Guidance or any other Guidance provided by Table Tennis England, readers are advised to confirm the up to date position and to take appropriate professional advice specific to their individual circumstances.
Romford Table Tennis League is a table tennis league affiliated to Table Tennis England.
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