Sittingbourne & District Table Tennis Association

Working with young people is key for the expansion of table tennis and the SDTTA try to give the opportunities for young people to participate and help them on their way to achieving their sporting and social ambitions. It is very important that support is given to the volunteers, players and parents by way of good practice guidelines and this document is part of the process.

SDTTA Child Protection Policy & Guidelines

For the purposes of this policy and procedures, young person refers to anyone aged under 18 years.

The aim of this policy is to promote good practice by ensuring that all ETTA members:

  • Are fully aware of their responsibilities with regard to child protection.
  • Safeguard and promote the interests and well-being of young people with whom they are working.
  • Respond appropriately to concerns.
  • Take all reasonable and practical steps to protect young people from harm, discrimination or degrading treatment.
  • Respect and promote young people’s rights, wishes and feelings.
  • Make informed and confident responses to child protection issues.

The SDTTA Child Protection Policy and Guidelines will:

  • Offer safeguards to young people, coaches, staff, officials and volunteers.
  • Help to maintain high standards of professionalism and practice at all levels of the sport.

Implementation procedures that demonstrate a commitment to:

  • The provision of support, appropriate training (and updating) and adequate supervision of

coaches, staff and members to enable them to work together with parents, coaches and other organisations to ensure that the welfare and needs of children and young people remain paramount.

The SDTTA believes in and seeks to uphold the following principles:

  • The child’s welfare is paramount.
  • All children and young people whatever their age, culture, disability, gender, racial origin, religious belief and/or sexual identity have the right to protection from abuse.
  • Coaches and volunteers are not trained to decide whether abuse has occurred but are vested with the responsibility for ensuring that they act upon any concerns or allegations in relation to children/young people.
  • That processes for dealing with complaints are fair and open to challenge through an appeals process.
  • Require Coaches and volunteers to adopt and abide by the SDTTA’s Child Protection Policy and

guidelines, which incorporate the SDTTA’s Codes of Conduct.

Checks and References

All volunteers with significant access to children and vulnerable adults must undergo Criminal Records Bureau (CRB) Enhanced checks and, when required, register with the Independent Safeguarding Authority – see the later section for the ETTA’s CRB Policy.


It is possible to reduce situations of possible abuse and to protect coaches and volunteers by promoting good practice.

It may sometimes be necessary for coaches or volunteers to do things of a personal nature for children and

young people, especially if they are very young or have disabilities. These tasks should only be carried out with the full understanding and consent of the parents and the young people involved. There is a need to be responsive to a young person’s reactions – if they are fully dependant on you, explain what you are doing and give choices where possible. This is particularly necessary if you are involved in dressing or undressing, or where there is physical contact whilst lifting or assisting a young person to carry out particular activities.

If you accidentally hurt a young person and they appear distressed in any way, or misunderstand or misinterpret something you have done, report any such incident as soon as possible to t the person in charge and make a brief written note. Parents should be informed of the incident.



The SDTTA is committed to providing a safe and enjoyable environment for young people to play and compete in their chosen sport. Part of this is recognising that both the SDTTA and the player’s relatives will want to celebrate their success and promote table tennis whilst at all times protecting our young players.

The SDTTA asks that everyone abides by the following:

  • Consents must be granted by parents/carers for the taking and publication of photographic images, a permission form is available for download on the ETTA’s website.
  • Young people should be appropriately dressed for table tennis.
  • Photography should focus on the activity rather than the person and any personal details e.g. address should never be published.
  • Any concerns should be passed on the SDTTA’s Committee.


  • Anyone wishing to use photographic and/or videoing equipment at any SDTTA organised event must first register their intent with the Event Organisers.
  • Anyone taking photos must have a valid reason for doing so and should produce a valid Coach or Player Licence, be able to prove that they are related to a player or have an official Press Card.
  • The organiser will provide the person with a sticker for the day which must be worn and visible at all times.
  • Permission to use photographic equipment is solely at the discretion of the event organiser.
  • Any person using cameras or videos during the course of a competition or event may be challenged by the tournament organiser or referee.
  • Anyone using a camera/video who is not displaying their sticker may be stopped immediately from filming or taking photographs.
  • Anyone continuing to use photographic equipment after being warned may be asked to leave the event and the matter reported to the SDTTA’s Committee as soon as possible to allow any further action, if needed, to be taken promptly.

Code of Conduct for Volunteers/Coaches

The SDTTA expects that everyone involved with table tennis will: respect the rights, dignity and worth of anyone they meet within our sport; treat everyone equally regardless of age, ability, gender, race, religion, ethnic origin, social status or sexual orientation; accept it is all of our responsibility to challenge any injustice that may occur within our sport; accept that everyone has the right to be protected from abuse.

  • Recognise the developmental capacity of the child and do not push them against their will or train

them excessively.

  • Always be publicly open when working with children.

  • Avoid situations where you are working with a child unobserved.

  • If any form of physical contact is absolutely necessary it should be used openly. Always explain to

the child what you are doing and why the physical contact is necessary. If possible avoid all physical contact.

  • When supervising groups of children in changing rooms, where possible, work in pairs, and never

supervise children of the opposite gender to yourself.

  • When travelling away from home do not spend time in any of the players’ rooms unless in an

emergency and always leave the room door open.

  • Never invite individual players to your room when travelling away.

  • Do not spend excessive amounts of time alone with children away from others.

  • Avoid taking children alone on car journeys where possible and ensure that seat belts are worn at all times.

  • Make sure that you have the player information and medical forms with you at all times.

  • Remember you are a role model so always avoid inappropriate use of alcohol and tobacco, and

never condone the use of any type of enhancing drugs in the company of children.

  • In the situation where more than one coach/responsible adult is travelling with a group, at least one must always be in a fit state to react at all times e.g. in case they are required to transport the


  • If any injuries occur keep a detailed written record of the incident along with any treatment given

(sample forms are available from the Premier Club programme resources). For national squads

hand to the BTTF Administrator on your return.

  • Never ridicule, embarrass or abuse a child or reduce them to tears as a coaching method.

  • Bullying of players by either coaches or parents/carers will not be tolerated under any


  • Do not take children to your home.

  • No relationship of an intimate nature will be allowed between players, or players and coaches whilst travelling together.

  • That you give clear instructions as to what you expect from the players at all times 
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