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Wirral
Table Tennis League
lezoline Trynex

WIRRAL TABLE TENNIS LEAGUE

DATA PRIVACY POLICY 25th May 2018

 

  1. About this Policy 
  1. This policy explains when and why we collect personal information about our members and volunteers, how we use it and how we keep it secure and your rights in relation to it. 
  2. We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you. 
  3. We reserve the right to amend this Data Privacy Policy from time to time without prior notice. For any significant changes you will be notified but you are advised to check our website for the latest Privacy Policy 
  4. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “Controller” of all personal data we hold about you. 

 

2.     What information we collect and why. 

Type of information

Purposes

Legal basis of processing

Member's name, address, telephone numbers, e-mail, address, TTID and DOB

Managing competition and event entries and results.

Publishing results and ranking

1) For the purposes of our legitimate interests in holding competitions and events for the benefit of members.

2) For the purposes of our legitimate interests in promoting the League

3) For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players

4) For the purpose of circulating a newsletter and distributing agendas and reports

Date of birth 

Managing age related membership categories

For the purpose of organising age related tournament events

Gender

1) For gender competitions

2) Reporting Information to 

Table Tennis England 

For the purposes of the legitimate interests of Table Tennis England to maintain diversity data required by funders 

Photos and videos of 

members

1) Placing on our website and related social media pages

2) Using them in press releases

Consent. We will seek the consent on entry forms or at events. 

The member may withdraw their consent at any time by contacting us by e-mail or by letter

 

3.     How we protect your personal data 

    1. We will not transfer your personal data without your consent. 
    2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. 
    3. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. 
    4. We will notify you promptly in the event of any breach of your personal data that might expose you to serious risk.

4.   Who else has access to the information you provide us? 

  1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law. 
  2. We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. handbook, to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service. At present these services are undertaken in house. 

5.   How long do we keep your information? 

  1. We will hold your personal data on our systems for as long as you are a member of the League and for as long afterwards as it is in the League's legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims. 
  2. We securely destroy all financial information once we have used it and no longer need it. 

6.   Your rights 

(1)  You have rights under the GDPR:

(a)  to access your personal data 

(b)  to be provided with information about how your personal data is processed 

(c)  to have your personal data corrected 

(d)  to have your personal data erased in certain circumstances 

(e)  to object to or restrict how your personal data is processed 

(f)   to have your personal data transferred to yourself or to another business in certain circumstances. 

(2)  You have the right to take any complaints about how we process your personal data to the Information Commissioner: 

Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

                        Tel: 0303 123 1113

                        www.ico.org.uk/concerns/ 

 

For more details, please address any questions, comments and requests regarding our data processing practices to our General Secretary email: davidandlizh@talktalk.net. 

About Us

 

We currently run three divisions comprising teams of three players. Players of all skill levels from complete novices to experts are very welcome. We also organise team cup competitions and a Closed Tournament for Senior, Veteran and Junior age groups. We have also entered representative teams in the Lancashire and Cheshire League at Senior, Junior and Veteran level.

If you are a player looking to join a club, or simply looking for somewhere to learn or practice, information is available on this home page. If further information is required please contact either the General Secretary or Fixture Secretary in the first instance. Their details can be found on the Contacts page. On occasions a club will advertise for a player using this home page.

 

Contact Info

David Harse (TT365 Webmaster)

Liz Harse (General Secretary)

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