· To deliver, with all other officers, the Association’s objectives to the best of their ability
· To ensure that the business of the Association is carried out in both the spirit and letter of its constitution and rules
· To chair all full committee and general meetings convened by the Association to enable its business to be concluded in a structured and timely manner.
· To guide Management Committee through the business to be conducted at committee meetings in an orderly and timely fashion
· To ensure that all general meetings are conducted in a business-like, orderly and timely fashion
· Ensure that all members of any meeting are able to have their say, including inviting comment from less vocal members as necessary
· Seek to establish consensus positions on items of business wherever possible
· Conduct votes on items of business whenever necessary
· When such votes are tied to use the Chair’s casting vote in the best interest of the Association as a whole
· To represent the Association in public settings in a professional manner.
If the Chair is unable to attend a formal meeting of the Association, they should arrange for a Vice-Chair to undertake the role as set out aboveWhere it has not been possible to arrange a substitute Chair in advance, the other officers will nominate one of those present to undertake the role as set out above.
Guidelines: General Secretary and Webmaster
Guidelines: Match Secretary and Press Secretary
Winter League nominations and grading
· Clubs will submit their grading and nomination lists to the Match Secretary prior to the start of the season, by an agreed date.
· The Match Committee will meet at the start of the season to verify the grading list against the previous season’s averages and to ensure that at least 3 players are nominated for each team on the nominations list. Any discrepancies should be discussed with the clubs and, if not resolved, raised at the September General Meeting.
· At the September General Meeting a copy of each club’s grading and nomination lists will be given to Club Secretaries.
· A copy of each club’s grading and nomination will be given to the Webmaster for publication on the web-site.
· A second person will be appointed at the September General Meeting to help with the checking of players playing out of grading and nomination. This could be the Webmaster as he receives the results each week.
· The Match Committee will meet half way through the season to review the grading and nomination lists. Changes will be sent to all Club Secretaries, and to the Webmaster for publication on the web-site.
Match results (weekly)
· Enter results into the spreadsheet.
· Check for late scorecards.
· Check for players playing for a team that is lower than the one they are nominated for. Contact the Club Secretary and remove that player’s record from the match and issue a fine.
· Check for players playing out of grading, i.e. playing for a higher team but replacing a lower-graded player. Contact the Club Secretary and remove that player’s record from the match and issue a fine.
· Check for players having played more than four times for a team higher than the one they are nominated for. Contact the Club Secretary to say that the player is tied to the higher team. Change the player’s nominated team on the list. Send details of the changes to the Webmaster for publication on the web-site.
· Send results, tables and players’ averages to the Webmaster for publication on the web-site.
· At the end of the season consolidate the votes on the scorecards for use at the Awards meeting.
· Produce a weekly report for The Press.
· Send results and tables to The Press each week.
· Send details of the York Closed draw to The Press.
· Send results and report of the York Closed to The Press.