Rules of the North Cornwall Table Tennis Association
1 Name
The Association to be called “NORTH CORNWALL TABLE TENNIS ASSOCIATION”.
2 Objects
2.1 To promote and encourage the playing, development and organisation of table tennis in North Cornwall and District.
2.2 To act as the controlling authority of the N.C.T.T..A.
3 Constitution
The Association shall consist of the President, elected officers, member clubs and registered individuals.
4 Membership
4.1 Membership shall be open to any club in the North Cornwall area and at the discretion of the Association committee.
4.2 Member clubs shall be permitted to enter any number of teams at the discretion of the committee.
5 Subscriptions
5.1 The annual subscription shall be £75 per team, or £50 per team where 2 person teams compete. In both cases, this is irrespective of the number of players registered.
5.2 The annual subscription shall be payable on entry.
5.3 The annual subscription may be revised only at an Annual General Meeting.
6 Officers
The officers of the Association shall be the President, Chairman, Secretary, Treasurer and any other person elected by a general meeting of the Association. All officers shall retire annually but shall be eligible for re-election.
7 Committee
The affairs of the Association shall be controlled by a Committee which shall consist of the Officers of the Association plus representatives of member clubs as elected at the A.G.M. Committee meetings to be held as necessary; emergency meetings can be held at the discretion of the Secretary.
8 Annual General Meeting
The A.G.M. of the Association shall be held not later than the 31st July in any year and shall be open to all Committee members, members of the registered clubs and the public. Voting at an A.G.M. shall be on the basis of one vote per attendee. Five attendees (including three Officers) are needed to form a quorum.
Motions to be in writing and must be received by the Secretary at least 14 days before the A.G.M.
9 Banking Account
The Association bank account shall be with the bank or building society the Committee shall from time to time decide. There will be two signatories.
10 Accounts
The accounts of the Association shall be presented at each A.G.M. or as required by the Committee. The financial year shall end on the 31st May.
11 Registration of Players
11.1 A player may only play for the Club for whom he/she is registered; any transfer to another club shall be notified to the Match Secretary (or Secretary, if there is no Match Secretary). The player shall not play for the new club until 14 days after the transfer.
11.2 Registration lists shall be sent to the Match Secretary (or Secretary, if there is no Match Secretary) before the start of each season’s fixtures; new registrations will be accepted subject to 24 hours’ notice.
12 Promotion and Relegation of Players
Where a club has more than one team in the League the following will apply:
12.1 Teams shall be distinguished by the letters A, B, C, etc. in order of seniority; the A team being the senior.
12.2 The first three players in order of merit shall not be permitted to play in the B team or below; the first six players, in the C team or below, and so on in sequence.
12.3 Players may be promoted as required but no promoted player may play more than 3 matches, league and/or cup, for a senior team. No player may be relegated to another team unless the Secretary has received 7 days prior notice in writing.
12.4 No relegated player may play for more than one team from the same club in any period of 7 days.
12.5 No player may play for more than one team in any cup competition.
12.6 No player may play in the final of any knockout event who has not played in at least 3 league matches for that team in the season then current, unless agreed in advance by the Committee.
13 Tournaments
Competitions may be held, and venues decided, at the discretion of the Committee who shall be the controlling body.
14 League Procedure
The League shall, at the discretion of the Committee, be divided into divisions except that no division shall number more than 10 teams. The allocation of teams as to their division shall be decided by the Committee who shall take all promotion and relegation issues into account. The divisions shall be in descending order, a first, second, etc.
15 Match Procedure (1)
15.1 All games shall be played to 11, under the rules of the game as laid down by the E.T.T.A.
15.2 Each team shall consist of 3, 4 or 5 players who shall be grouped as three singles players and two doubles players. Each singles player shall play each singles player of the opposing team, one set, making 9 sets of singles. One set of doubles shall be played making a total of 10 sets on which the match shall be scored. The doubles players do not need to have played in the singles. Each set shall be the best of 5 games.
15.3 One point per set making a total of 10 points shall be awarded each match. Each team shall score one point for each set it wins.
NB. Rules 15.2 and 15.3 shall be modified as appropriate for divisions where 2-a-side matches are played. I.e. total of 5 sets played, including doubles; one point scored for each set won.
16 Match Procedure (2)
16.1 All matches shall commence by 7.30 p.m. unless otherwise agreed by both teams. EVERY EFFORT SHOULD BE MADE TO PLAY ALL MATCHES but if either team is not represented at the match venue by 8.00 p.m. the opposing team may refer to the Committee for decision as in Rule 16.2.
16.2 In the event of an unplayed match the Committee shall (1) adjudicate on the result on the basis of league individual averages taking the strongest or average available team in each case, (2) decide which is the offending team, (3) a fixed DEDUCTION OF 4 POINTS (2 POINTS IN 2-A-SIDE DIVISIONS) WILL BE APPLIED TO THE OFFENDING TEAM, and (4) the innocent team receives their adjudicated score.
16.3 Any player who has not arrived by 8.30 p.m. shall forfeit his game unless the late arrival has been agreed upon by the respective team captains.
16.4 Any complaints or disputes to be referred to the Committee for adjudication.
16.5 Result cards shall be signed by the captains of both teams in the presence of each other and shall be forwarded within 24 hours of the match date by the home team captain to the Match Secretary, who shall also be notified of any postponement within the same time limit.
16.6 The home team shall be responsible for supplying the balls to be used, which shall be any ball currently approved by Table Tennis England and 40 mm in size.
16.7 A team wishing to postpone a match may do so providing their opponents receive a clear two days’ notice, with acknowledgment. (Thus an email sent 48hrs before the match is unacceptable.) The team responsible for the postponement shall inform the Match Secretary. Relaxation of this rule will only be allowed in exceptional circumstances, i.e. severe weather conditions. Non-availability of a player is not considered exceptional.
16.8 Postponed matches must be played within 28 days of the original date, or before the end of the season if this is earlier. The onus is on the postponing team to ensure that a rearranged date is agreed, and notified to the Match Secretary, within 3 days of the original date for the match.
16.9 In the event of two or more teams ending their fixtures with an equal number of points, then their respective positions shall be decided by the greater number of wins; if still equal, by the teams playing off on a neutral table.
17 Complaints
17.1 Complaints may be forwarded to the Secretary, in writing, not later than 4 weeks after the date of the match.
17.2 All complaints shall be decided by the Committee whose decision shall be final.
18 Penalties
Any breach of these rules may render the offending team or players liable to the loss of points or suspension, or any other penalty the Committee deems appropriate.
19 Other Matters
Any matter arising which is not provided for in these rules shall be dealt with by the Committee whose decision is final.
The Committee will have the authority to temporarily modify these rules in extraordinary situations (e.g. the Covid-19 pandemic during 2020).
20 Dissolution
A resolution to dissolve the Association can only be passed at an AGM or EGM through a majority vote of attendees. In the event of dissolution, any assets of the Association that remain will be distributed to the clubs in the Association in proportion to the number of teams each club has in the current season (or last season, if between seasons).
