WEST CHILTINGTON TABLE TENNIS CLUB

MINUTES OF THE ANNUAL GENERAL MEETING

15 DECEMBER 2023

PRESENT

Ron Ladley, Faye Ladley, Jim Gee, Frank Stabler, Iain McLaren, Frances Tanous, Robin Tanous (Hon. Auditor), Gillian Shorter, Murray Hughes, Jamie Lyons, Jack Garwood, Keith Davis, Terry Beeks, Bron Budka, Kirk Reed, Steve Tiley

1 Apologies For Absence

Apologies for absence were received from Tim Paterson, Ann Emerson, Jack Pike and Alan Smith

2 Minutes of AGM 13th January 2023

The Chairman welcomed Members to the AGM and explained the rationale for the change of date.

Proposed (JG) and Seconded ( JGa) and

APPROVED

3 Chairman’s Announcements

The Chairman had received a helpful proposal from JGa concerning the financial position of the Club. He indicated that the Committee had, at its last meeting, considered future changes to its core membership (i.e. Chairman, Treasurer and Secretary) and that any financial policy reviews might readily chime with those changes.

RESOLVED

That the Club would hold an Extraordinary Meeting ( date to be arranged) to consider these issues.

4 Election of Officers

The Social Secretary (GS) had indicated her wish to stand down from her role although would be available to assist. The Chairman expressed his thanks for her work on behalf of the Club.

TB who had indicated his willingness to stand, was nominated by JGa, seconded by FS and duly elected.

All other committee officers had confirmed their willingness to stand for 2023/24.

All Other Members of the Committee were proposed en bloc (JG) and seconded (FT) and

APPROVED

5 Chairman's Report

The Chairman drew attention to the Financial Report 2022-23, which had been circulated. He thanked R T for auditing the accounts thoroughly and promptly.

6 Treasurer's Report

The Treasurer presented the income and expenditure report. She noted that the Village Hall rent arrangements had changed with the change of Bookings Secretary and this had skewed the accounts to present a slight annual surplus. She expected that the costs to the Club for the hall to be increased during the next financial period. She proposed that Membership fees should remain unchanged and that Playing fees should be set at £30 from January 2024.

Session details were distributed with the AGM documents and were also published on the Club's website.

Proposed (JGa ) and Seconded (TB) that the Accounts be

RECEIVED and APPROVED and

That the fee proposals for 2024 as set out in the "Financial Report, be

APPROVED

7 Club Captain’s Report

JL reported on the reintroduction of a team into the Worthing League (Div 4). He noted with pleasure that the squad were currently in pole position having won 7 and lost 2 matches. He noted that all squad members had found the match experiences to be overwhelmingly positive whether lost or won.

RECEIVED with pleasure and

RESOLVED that JL be thanked for organising the team and matches.

8 Secretary's Report

The Adult Membership was set out, Wednesday am -19, Friday am-15, Monday Evening-6,

It was felt that the session on Friday could have two or three more players.

He noted that there had been a rise in enquiries for Monday evening and suggested that the Club might wish to take this into account when considering finances etc at a future EGM. Currently, there are two people waiting for Monday evenings.

RECEIVED

Report on Social Activities – Club Rambles

The Secretary reported on the success of the rambles organised by JG and SG. when some 20 members and others joined one of two groups to explore West Chiltington. The Club expressed thanks to J and SG.

RECEIVED

9. Any Other Business

GS advised Members of a road closure if travelling to the Roundabout from Pulborough.

The Chairman thanked Members for attending the meeting and wished everyone best wishes for Christmas.

10. Date and Time of next AGM and EGM

To be advised.