About this Policy
This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are Northumbria TTL. We can be contacted at League Secretary NTTL. email:
What information we collect and why.
Type of information
Legal basis of processing
Member's name, address,
e-mail, address, TTID and DOB
and event entries and results.
Publishing results and ranking
For the purposes of our
legitimate interests in holding
competitions and events for
the benefit of members. For the purposes of our legitimate interests in promoting the Association
For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players
Emergency contact details for junior competitions only
Contact in the event of an emergency
Protecting the Member’s vital interests and those of their dependents
Date of birth
categories which are
Age related tournament events
For gender competitions
Reporting Information to
Table Tennis England
For the purposes of the legitimate interests of Table Tennis England to maintain diversity data required by funders
Photos and videos of
Putting on the website
and social media pages
and using in press
Consent. We will seek the
consent on entry forms or at events.
The member may withdraw
their consent at any time by
contacting us by e-mail or
How we protect your personal data
We will not transfer your personal data without your consent.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. handbook, to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the Association and for as long afterwards as it is in the Association's legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
We securely destroy all financial information once we have used it and no longer need it.
You have rights under the GDPR:
to access your personal data
to be provided with information about how your personal data is processed
to have your personal data corrected
to have your personal data erased in certain circumstances
to object to or restrict how your personal data is processed
to have your personal data transferred to yourself or to another business in certain circumstances.
You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner's Office
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our League Secretary email: firstname.lastname@example.org.
Table Tennis England Responsibility Statement:
Table Tennis England takes all reasonable care to ensure that the information contained in its
Guidance is accurate, and that any opinions, interpretations and guidance expressed have been
carefully considered in the context in which they are expressed. However, before taking any
action based on the contents of this Guidance or any other Guidance provided by Table Tennis
England, readers are advised to confirm the up to date position and to take appropriate
professional advice specific to their individual circumstances.