Constitution  

NEWTON ABBOT TABLE TENNIS CLUB

1. NAME

The club will be called NEWTON ABBOT TABLE TENNIS CLUB and will be affiliated to Table Tennis England 

2. AIMS AND OBJECTIVES

The aims and objectives of the club will be:

•  To offer coaching and competitive opportunities in Table Tennis.
•  To promote the club within the local community and Table Tennis.
•  To manage table tennis sessions at venues hired for that purpose
•  To ensure a duty of care to all members of the club.
•  To provide all its services in a way that is fair to everyone.
  

3. MEMBERSHIP

To ensure all present and future members receive fair and equal treatment. Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Members will be enrolled in one of the following categories:

•  Senior member.
•  Junior member. 

4. MEMBERSHIP FEES

Membership fees for league players will be set annually and agreed by the Executive/Management Committee or determined at the Annual General Meeting

There is no membership fee for non-league players  -  You become a member when you pay for your first session 

5. OFFICERS OF THE CLUB

The officers of the club will be:

•  Chairman.
•  Honorary Secretary
•  Treasurer
•  Volunteer Coordinator
•  Welfare Officer

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment. 

6. COMMITTEE

The club will be managed through the Management Committee consisting of:

•  Chairman, Secretary, Treasurer, Volunteer Coordinator, Welfare Officer & no less than 4 & no more than 8 other committee members.  Only these posts will have the right to vote at meetings of the Management Committee.
•  The Management Committee meetings will be convened by the Secretary of the club and held no less than once a year.
•  The quorum required for business to be agreed at Management Committee meetings will be: Five
•  The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
•  The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business
•  The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
  

7. FINANCE

All club monies will be banked in an account held in the name of the club.

The Club Secretary / Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 30th June

A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

8. ANNUAL GENERAL MEETINGS

Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9. DISCIPLINE AND APPEALS

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 21 days of the Secretary receiving the appeal.

10. DISSOLUTION

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of the English Table Tennis Association OR SOME OTHER CLUB WITH SIMILAR OBJECTIVES TO THOSE OF THE CLUB.

11. AMENDMENTS TO THE CONSTITUTION

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

12. DECLARATION

NEWTON ABBOT TABLE TENNIS CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Signed:  Dennis Gibbs                         Date:  1st July 2016

Name:  Dennis Gibbs

Position: Club Chair

Signed: Tony Halse                  Date:  1st July 2016             

Name:  Tony Halse

 Position: Club Secretary

Constitution reviewed at Committee Meeting 19th May 2023