NEWTON ABBOT TTC DATA PRIVACY POLICY
1. About this Policy
1.1 This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. we may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check www.tabletennis365.com/newtonabbot for the latest Privacy Policy
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are Newton Abbot Table Tennis Club We can be contacted at tonyhalse@hotmail.com
3. What information we collect and why.
Member's name, telephone numbers, e-mail. | Managing the Member’s membership of the club | Performing the Club’s contract with the Member. For the purposes of our legitimate interests in operating the Club. |
The names and ages of the member’s dependents | Managing the Member’s and their dependants’ membership of the Club | Performing the Club’s contract with the Member.
|
Emergency contact details | Contacting next of kin in the event of an emergency | Protecting the Member’s vital interests and those of their dependents
|
Date of birth / age related information | Managing membership categories which are age related | Performing the Club’s contract with the member |
Gender |
Provision of adequate facilities for members
| For the purposes of our legitimate interests in making sure we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender |
The Member’s name, TTID | Managing competition and event entries and results Publishing results and ranking | For the purposes of our legitimate interests in holding competitions and events for the benefit of members. For the purposes of our legitimate interests in promoting the Club
For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players |
Photos and videos of members | Putting on the website and social media pages and using in press releases | Consent. The member may withdraw their consent at any time by contacting us by e-mail or letter |
Bank account details of the member or other person making payment to Table Tennis England | Managing the Member’s and their dependants’ membership of the Club for the provision of services and events. | Performing the club’s contract with the Member |
Member’s and former member’s name and e- mail address | To conduct surveys of Members and former members for the benefit of the club and the sport | For the purposes of our legitimate interests in operating the club and & supporting Table Tennis England
|
Coach’s name address, email addresses, phone numbers and relevant qualifications and/or experience | Managing the coaching at the Club | For the purposes of our legitimate interests in ensuring that we can contact those offering instruction and provide details of coaches to members |
4. How we protect your personal data
4.1 We will not transfer your personal data without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, (e.g. to host the club website and send emails). However, we disclose only the personal data that is necessary for the third party to deliver the service.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Club’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop delete your personal data. We securely destroy all financial information once we have used it and no longer need it.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to Club Secretary tonyhalse@hotmail.com
Newton Abbot Table Tennis Club’s Responsibility Statement:
Newton Abbot TTC takes all reasonable care to ensure that the information contained in its
Guidance is accurate, and that any opinions, interpretations and guidance expressed have been
carefully considered in the context in which they are expressed.
Newton Abbot TTC was formed in Oct' 2013. We became a Table Tennis England Premier Club and were awarded CLUBMARK status early in 2014.
We welcome everyone, of all ages and all abilities, at our sessions on Friday nights from 18.30-22.00 and on Saturday mornings from 9.30-11.30 at Teign School Sports Hall, Chudleigh Road, Kingsteignton, Newton Abbot, TQ12 3JG
For more information contact: Tony Halse 07591 752642. tonyhalse@hotmail.com or Dennis Gibbs 01626 366837, dennisgibbs@btinternet.com
Tony Halse (General Secretary ,TT365 Webmaster)
07591 752642 (m)