LANCASTER, MORECAMBE & DIST. TTL CONSTITUTION

1. TITLE - The League will be called- Lancaster, Morecambe & District Table Tennis League aka L&MTTL and be affiliated to the Lancashire T.T.A and Table Tennis England (TTE). 

2. MEMBERSHIP - Membership of the League

Shall be open to any person completing an application form and paying the relevant subscription fee as determined by the members at the AGM. They must also agree for their contact details to be displayed on the website. Members must abide by the Rules and Regulations. Membership will include- Senior, Junior (under 17 on 30th June) and Associate. 

3. MANAGEMENT - Executive Officers shall consist of President, Chairman, Vice Chairman, General Secretary, Treasurer, Match Secretary, Junior Development Officer, Press Officer and TTE Representative and County Representative who shall be elected at the Annual General Meeting (AGM). The affairs of the League will be controlled by the Executive Officers (aka Committee). In order to ensure the smooth running of the league it may be necessary on occasions to co-opt members to specific roles not specified at the AGM. These roles will be classed as temporary but may be considered for permanent status at the next AGM. Officers cannot hold committee positions in other leagues.    

The duties of the Committee shall be: -

3.1 To control the affairs of the league including the development and promotion of its members.

3.2 To keep accurate accounts of the finances of the league through the Treasurer.

3.3 To make decisions on the basis of a simple majority vote.

3.4 To report to the membership via the next AGM the outcomes of any decisions made.

3.5 Hon Gen Sec (HGS) will arrange meetings as circumstances demand and requires a quorum of 4 league members. Each club can nominate a representative and all registered players are eligible to attend. Issues shall be decided by a majority of those present who are eligible to vote. Each Committee member and one representative per club is allowed a vote (committee members may represent their club). In the event of a tied vote, the Chairman of the meeting has a casting vote. The Committee shall decide any questions not provided for.

4. FINANCE - All monies to be banked in the name of the League. The signature of the Treasurer and one of the Executive committee is necessary for a withdrawal. Exceptions are in place for the use of online banking where the Treasurer is the sole nominated officer. The balance statement shall be presented at the AGM.

5. ANNUAL GENERAL MEETING (AGM) - The AGM shall be held prior to the 30th June. Clubs will be notified of the date and venue at least 14 days prior to the meeting.

5.1 The meeting requires a quorum of at least 4 voting members in attendance although exceptions can be made in the interests of the league (a voting member is a member of the executive committee or a representative of a member club)

5.2 Notice of office retirement should be served on the General Secretary at least 14 days before the meeting.

5.3 Election of Officers – all officers shall be elected at the AGM by a majority of votes. 

5.4 All officers are elected for a period of one year, but may be re-elected for the following year.

5.5 Items for the Agenda shall be forwarded to the General Secretary at least 14 days prior to the AGM.

5.6 Voting rights – There will be one vote for each Executive Committee member, plus one vote per team per club (a maximum of 4 votes per club).  In the event of a tied vote, the meeting Chairman has a casting vote.

5.7 Clubs not represented will be subject to a fine of £5 added to the club’s entry fees.

6. SPECIAL GENERAL MEETING (SGM) - Clubs may request the League Secretary to call a SGM to resolve significant issues outside the AGM provided they enlist the support of 50% of the clubs. Notification timescales will be the same and the AGM voting rules will apply.

7. INFRINGEMENT OF RULES & MATCH REGULATIONS - Teams and/or individuals guilty of infringements of league rules/match regulations or misconduct render themselves to be penalised as the Committee decide. This may include a written warning, suspension, fine, deduction of points or expulsion of the player/team from the league.

The record of a team withdrawn or expelled from the League shall be expunged. No player/team will be allowed to register the following season until outstanding fines are paid.

All protests/appeals to the HGS within 7 days of the incident or of a decision.

8. LEAGUE REPRESENTATION EXPENSES - Players/officials representing the league in matches or at county/national meetings are eligible to claim appropriate mileage.  

9. AMENDMENTS TO THE CONSTITUTION - Proposed amendments to the League Constitution may only be considered at an AGM or SGM. Any alteration must be proposed and seconded by Senior Members. Such alterations shall be passed if supported by a majority of votes at the meeting, assuming that a quorum has been achieved.

10. DISSOLUTION - If at any General Meeting a resolution is passed calling for the dissolution of the league, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution. If the resolution is carried by at least two-thirds of the Full Members present, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to discharge the assets, debts and liabilities of the league. The remaining assets shall be given or transferred to other voluntary organization having objects similar to those of the league.           

 CUP REGULATIONS

1. KENNON TROPHY - Individual Handicap format for Premier Division teams

2. KENNON PLATE - Individual Handicap format for Championship Division teams

3. CORONATION CUP - Team Handicap format for Premier Division teams

4. RILEY CUP - Team Handicap format for Championship Division teams

5. Players can only play for one club and one team in the Kennon and Coronation cups.

6. Kennon Plate & Riley Cup players are not eligible to play in the Kennon Trophy or Coronation Cup..

7. Cup Finals to be played on the advertised dates. To ensure compliance, allowance will be made to replace a team unable to participate with an appropriate replacement agreed by the Handicap Committee.

8. Clubs may select a registered player to play in the Coronation or Riley cup who was not included in the original handicap calculation for that comp. He/she will take the handicap of the replaced player unless it is seen as an unfair advantage.

9. The formats of all the cup comps are subject to change.

10. All handicaps will be reviewed and may be revised prior to the finals.  

11. Players should have played at least one fixture to be included. For exceptions refer Reg 13.

12. Trophies will be awarded to the finalists unless a team has conceded. 

13. The HGS has executive authority to rule on all decisions